Tag Archives: AGM

Minutes of 2021 AGM


Minutes of the Annual General Meeting of the Alberni Valley Transition Town Society

2021 10 20 at Char’s Landing and via Zoom

Attendees: Janis Nairne, John Mayba, Amber Strouder, Jim Wright, Rob Powelson, Mark Dawson, Dan Schubart, George Bowden, Gail Morton, Chris Alemany, Theresa

Discussion of bursary in Edna Cox’s Name

Amount tba

Treasurer to administer through school board

Acknowledgement of Tseshaht/Hupacaasath Territory

Moved Dan seconded Jim agenda approved

Moved Dan, Rob to approve minutes of Sept 2021

Pressident’s report in condensed form

Move Chris sec Dan to receive report

Treasurer Report

Moved Rob, sec Chris

Question on PayPal service charge. Rob explained that diminution of account due to fees is not a problem as deposits are moved to appropriate section of the CCCU account on a regular basis.

Chris will stand, as will Rob,Dan to become secretary

John to be VP, Mark and Gail and Jim Wright as Member at large, all acclaimed

Moved Dan, to adjourn

Moved Dan sec Jim to adopt the agenda for the regular meeting portion.

Upcoming events. In person City Council meeting Do we attend as a delegation? In person?

Two councillors may be willing to speak to our council as to what a climate emergency declaration might mean for our council and our town.

Guy Dauncy Climate Circle training Nov 17. We can spread the word for an invite through Gail

Education…ongoing film/article via facebook, website, YouTube

Food Group Last meeting with a group of young women, talking about direction. Carly resigned, different candidate, Jeanette Sheehy,  wants to re examine orientation. Unclear direction at this point. Lack of direction following the departure of Edna. Chris lauded new faces.

Cycle Alberni (see online) Tenth Avenue update, elimination of left turn lane. ACA and Rob Dickinson braving the storm. Golden age for active transportation projects so get out the ask.

Ocean Friendly…new mentorship arrangement with Sooke Harbour. Meeting just after Fall Fair. Set something up at one of the Winter Craft Fair. Planning for spring and summer events.

Nature club planted 100 trees. Involvement with protecting Burde St. Ponds.Mushroom foray attended by four. Likely to become recurring.

Jim suggests that AVTTS needs to be involved with OCP update.

AVTTS hosting community engagement so as not to be too guided by the contractor.

Moved Dan to adjourn.

AVTT 2021 AGM And Regular Meeting – AGENDAS – 6PM Oct 20 – Chars and ZOOM

Join us in person at Char’s or by Zoom 6PM

We are in person again if you choose.

Please send any comments on the Agenda or reports by email through the AVTT List/GoolgeGroup or at patransitions@googlegroups.com or during the meeting.

Click Here to go to the Zoom Meeting.
You can find more Zoom details and other events at Char’s Landing.com

Time: October 20, 2021 – 6:00pm Pacific Time – Duration 1hr.

AVTT 2021 AGM – Agenda

  1. Acknowledgement of unceded territory – 6:00PM
  2. Greetings and Introductions – 6:05PM
  3. Approval of Agenda – 6:10PM
  4. Approval of Minutes – 6:15PM (below)
  5. Annual Reports from Directors/Officers 6:15PM
    1. President’s Report – linked here
    2. Treasurer’s Report
  6. Election of Directors/Officers 6:30
  7. ADJOURN – Thank you!

October 20, 2021 – Regular Meeting

  1. Unfinished Business and Current Topics 6:30
  2. Upcoming Events – 6:45
  3. Sub Group Reports – 6:35
    • Education and Networking
    • Food Group / Food Hub
    • Cycle Alberni
    • Ocean Friendly PA
    • Watershed – Vancouver Island Water Watch Coalition
    • Somass River Estuary Group
  4. Affiliated Groups (welcome to share if present)
    • Alberni Climate Action
    • Alberni Valley Nature Club
    • Other Groups
  5. Finances – 6:50
    • Current State of Accounts, Grants and Contracts – Rob
  6. New Business and Other Fun Stuff!
  7. ADJOURN – 7:00PM

    Next Regular Meeting is November 17, 2021

Minutes from September 15 Regular Meeting

Meeting convened at 6:02 p.m.
Agenda approvedDan/John

Chris will provide minutes from August
Fall FairSmall space, went off well.
Bike Valet an assetthanks to booth staff
ACA delegation to Port Alberni Sept 27 at 2:00Saanich declared Climate Emergency, stuff started happening.Pavils Hawkins Municipalities in Transition mentoring and funding to get Port Alberni on the Transition Train.
Ocean FriendlyAugust 7 last clean-up. New liaison.

Watershed Protection
June Ross contacted Chris. She is the principal VI Water Watch Coalition, looking for a replacement from our Region and Chris is that. They want more organizations involved AVTTS is in.

Climate Caucushttps://www.climatecaucus.ca
Food Group restructuring. mentoring with ACRD Ag workers bursary, talking to other groups where Edna was involvedCycle Alberni Sept. 27 two weeks What incentives to participate. Prizes to those who register and log their kms Rob Dickinson put forward recommendations as approved by Cycle Alberni, intersection changes passed by council. Recognition by council of need for  further changes. Prioritizing safety over convenience in relation to bike infrastructure. Metral Drive as an example of a complete street in a “lesser” municipality. Province seems to see Go By Bike as a successful program worthy of support. Possible expansion into funding from other sources.

  1. Finances
    • Current State of Accounts, Grants and Contracts
    • Credit Union Debit Card

Aggregate:  $26,993.66
AVTTS: $1,598.05
Food Hub Committee:  $14,317.34
Food Hub Education: $496.59
Grow Local:  $2,530.11
Gleaning:  $2,065.78
Cycle Alberni:  $2,651.25
Shaun Loney:  $2,668.88Adjourned at 7:06 p.m.

Financial Report – Oct 2021

Submitted by AVTTS Treasurer – Robert Powelson

  • Aggregate: $23,038.34
  • PayPal: $3,711.78
  • AVTTS: $1,354.51
  • Food Hub Committee: $14,317.34
  • Food Hub Education: $496.59
  • Grow Local: $2,530.07
  • Gleaning: $2,094.31
  • Cycle Alberni: $2,651.25
  • Shaun Loney: $2,668.88

Cycle Alberni REPORT

Submitted by Cycle Alberni Chair – John Mayba

Cycle Alberni has been involved in a number of initiatives during the past year including:

  1. Spring and Fall GoByBike weeks which have been “bike and register your Kms on line” due to Covid. We hope to return to our familiar public events when health restrictions are lifted.
  2. Registering our input in the City’s review of 2 hazardous intersections. We are happy that Council has decided to make changes to the intersections at 10th and Redford and 10th and Dunbar which are hoped to make them more cycling and pedestrian safe.
  3. We helped to inaugurate the use of the new AVTT bike valet at this year’s Fall Fair. It worked great! 
  4. We are currently in the process of providing input to the public consultation process for the proposed Quay to Quay bike and pedestrian paths.
  5. As governments at all levels begin to pay more attention to the need for active transportation we are hopeful that our infrastructure requirements will be met and that more people will start walking and riding.

Happy Cycling!
John Mayba
Chair, Cycle Alberni