Tag Archives: november

AVTT NOVEMBER 2020 MONTHLY MEETING – BUSINESS BY EMAIL ONLY – GET TOGETHER on ZOOM

All Agenda Business done by Email this Month

Hello all! As COVID case numbers have started to rise again on the Island, this meeting will be held virtually only.

Please send any comments on the Agenda or reports by email through the AVTT List/GoolgeGroup or at patransitions@googlegroups.com

The email-based meeting will be Open for input from Wednesday through Sunday.

Please join us for a Zoom get together on Wednesday 6PM

Even though our meeting business will be done by email, we have asked Char to still host us virtually for a get together and chat at our normal time from 6PM to 8PM.

Please feel welcome to attend there.

Click Here to go to the Zoom Meeting.
You can find more Zoom details and other events at Char’s Landing.com

Time: November 18 – 6:00pm Pacific Time.

AVTT November 18, 2020 – Agenda By Email

  1. Approval of Agenda
  2. Approval of Minutes
    • October Meeting 21
    • Special Board Meeting
  3. Unfinished Business and Current Topics
    • Food Rx Program
  4. Upcoming Events
  5. Reports and Sub-Groups
    • Ad-hoc Strategic Planning
    • Education and Networking
    • Food Group / Food Hub
    • Cycle Alberni
    • Housing
    • Watershed Protection
    • Other Groups and Reports
  6. Finances
    • Current State of Accounts, Grants and Contracts
  7. New Business and Other Fun Stuff!
  8. Next Meeting – Suggersted: Nov 19, 2020 – 6PM Char’s and Zoom
  9. ADJOURN

Alberni Valley Transition Town Society
Meeting – October 21, 2020 – at Char’s Landing and by Zoom MINUTES

Alberni Valley Transition Town Society
Monthly Meeting – October 21, 2020 – at Char’s Landing and via Zoom

MINUTES

Present: Chris Alemany, Rob Powelson, Dan Schubart, John Mayba, Marlie Banroy, Mike Youds, Anna Lewis, Edna Cox

Chris opened the meeting at 6 p.m. with a welcome and introductions.
1. Dan moved, Rob seconded approval of the agenda as circulated. Carried.
2. Dan moved, Charlene seconded approval of the minutes of the previous meeting. Carried.
3. Unfinished Business and Current Topics

Charitable Status Discussion – Dan will host a meeting of the board to go over the criteria and application checklist to determine if an application is appropriate and desired.

Food Rx Program –Anna described the program funded by a grant of $35,238.10 from the McConnell Foundation. A cheque for $30,000 was received on October 2nd, with the remaining $5,238.10 to be paid after the completion of the program and the submission of a final report.
The final box delivery will be made on December 1st.

A shortfall of funds in hand is expected ($2,904). Chris moved, John seconded that Edna call Analisa Blake, Island Health’s Project Lead for the Food Hubs, to ask if AV Food Hub funds, provided under the contract with Island Health, could lend $2,904 to the Food Rx Program until the final grant payment is made. Carried.


Anna estimated that the final payment might not be received until February 1st. Edna will ask the Food Hub Committee members for their support of the motion. Anna will report on her meeting October 22nd with the McConnell Foundation.

Directors’ Insurance – Chris is researching options with local insurers.

Quay to Quay Path – Dan will look into the specifics of what is planned and draft a letter to the Mayor and Council about including active transportation in the deisgn process.
He will circulate the letter for edits.

4. Upcoming Events – none

5. Reports and Sub-groups
— Ad Hoc and Strategic Planning – no report
— Education and Networking – Dan has many films waiting in hibernation for the time being. Please pass on suggestions for speakers, forums, etc.
— Food Group/Food Hub — Minutes of October 14th were circulated earlier.
— Cycle Alberni – Bike To Work Week was different this year: 53 riders registered, 34 prizes given, 160 trips and 2294 kilometres cycled. Chris attended the BTW board meeting earlier and reported that a winter/February event is planned.
Housing – no report
— Watershed Protection – no report. The Watershed-Forest Alliance’s website is being updated and WFA may join the VI Water Watch Coalition in place of SOVA whose finances are being wound up.

6. Finances — Rob reported these balances:

Aggregate $31,661.37
AVTTS $3046.81
Food Hub $27,051.29
(includes Food Atlas and Food Rx funds)
Grow Local $3,529.81
Food Hub Education $496.59
Gleaning $1,700.44
Cycle Alberni $2,489.18
Shaun Loney $2,668.88

New Business – Thanks were expressed to Rob for his stellar work as Treasurer. – John has questions about the inefficiencies in hauling recyclables from the valley to Nanaimo. Could paper/cardboard be baled here, for example?

8. Next Meeting – November 19, 2020 – 6p.m.

9. Adjournment – All business concluded, the meeting was adjourned at 7 p.m.

Alberni Valley Transition Town Society Special Board Meeting

October 27, 2020 MINUTES

Present: Chris Alemany, Edna Cox, Rob Powelson, Dan Schubart

Chris opened the meeting at 12 p.m.

1. Food Rx Budget
Chris moved, Dan seconded that AVTTS lend up to $4000 from Food Hub funds to the Food Rx program, to be repaid as soon as full payment is received from the McConnell Foundation grant. Carried.

2. Purchasing Policy
Rob moved, Dan seconded the adoption of the new Purchasing Policy as
circulated. Carried. AVTTS will be the sole purchasing agent. Invoices must be sent directly to the Treasurer for payment. Carried.

3. Credit Card
A credit card for emergency use only would be helpful. Because, under its current by-laws, AVTTS is not allowed to borrow money , a change to the by-law will be re-visited at the 2021 Annual General Meeting.

4. Charitable Status
Further discussion on seeking charitable status will resume when the Covid-19 pandemic has passed.

5. Directors’Insurance:
Chris is continuing to research options.

6. The meeting was adjourned at 12:50 p.m.

AVTT MONTHLY MEETING – and Christmas and Finger Food Potluck!

Regular meeting starts at 6PM – Potluck starts at 7PM

(Note this Agenda may change as members communicate additional items before the meeting is started and agenda approved)

AVTT December 18, 2019 – Preliminary Agenda – 6:00PM – Char’s Landing

  1. Acknowledgement of unceded territory – 6:00PM
  2. Greetings and Introductions – 6:05PM
  3. Movie After the Meeting –> POTLUCK! 🙂
  4. Approval of Agenda – 6:10PM
  5. Approval of Minutes – 6:15PM (below)
  6. Unfinished Business and Current Topics
    • Approval of Minutes and Report on Special board meeting on Council Liaison
  7. Upcoming Events – 6:30
    • Seedy Saturday, March 21, 2020
  8. Reports and Sub-Groups – 6:35
    • Education and Networking
    • Food Group / Food Hub
    • Cycle Alberni
    • Housing
    • Watershed Protection
    • Other Groups and Reports
  9. Finances – 6:50
    • Current State of Accounts, Grants and Contracts – Rob
  10. New Business and Other Fun Stuff! –
  11. ADJOURN – 7:00PM

    NOTE – Next Meeting is the AGM – January 15, 2020

Minutes from November Regular Meeting

                                             Alberni Valley Transition Town Society

                                             Board Meeting – November 20, 2019

Present: Chris Alemany, Dan Schubart, Rob Powelson, Edna Cox, Bob Brown, Karl Korven, Mike Youds, Debbie Brummel 

Chris opened the meeting at 6 p.m. and acknowledged with thanks that we meet on the unceded traditional lands of the Tseshaht and Hupacasath peoples. H also thankd Charlene for hosting our meetings. 

Tonight’s movie will be “A Simpler Future”.
Dan moved, Bob seconded approval of the agenda, with the change of the movie’s title. Carried. Dan moved, Rob seconded approval of the minutes of the previous meeting. Carried. 

Unfinished Business and Current Topics 

Community Mapping Project – Rob reported that the project is gathering historical and contemporary data which will be accessible as a map on a touch-screen. Meg is seeking photos for a related exhibit. Rob distributed a one-page handout about the photo call-out. 

Upcoming Events 

Seedy Saturday, March 21, 2020 – AVTTS will be a co-sponsor. A Community Investment grant is in hand. Jen Fisher-Bradley will still be involved. Karl is the volunteer coordinator and is collecting email contacts from those who want to help. 

Christmas Party, December 18 – Let’s celebrate together. Bring finger-food to share. There will be games, music and lots of visiting. All are welcome. Watch the AVTTs website for more information. 

Alberni Farmers Institute AGM, tonight. Meg Curtis is attending. 

Reports and Sub-groups 

Education and Networking – Movie showings will continue. Food Group/Food Hub 

Gleaning – Funds have been donated for a trailer which will arrive soon.
Community Gardens – Meg and Rob met with the City Clerk and Deputy Clerk on November 20 and can expect a response in about a week. They were asked to make a presentation to City Council.

Cycle Alberni – Re the bike valet, which will use the trailer, fencing has arrived; racks are under construction; the first run will likely be on Seedy Saturday.

Housing – This week’s AV News has an article about George Koning‘s passive house. Step-by-step videos are available on youtube. Michelle Frost has built a net-zero house. Presentations to AVTTS will be explored.

The Alberni Low Energy Housing Societyis holding an open house tonight about their proposed housing project on 4th Avenue. 

Watershed Protection – Now that the recommendations of the government’s review of the Private Managed Forest Lands Act have been made public (November 5), Chris will re-engage with MLA Scott Fraser to arrange a meeting. The recommendations can be viewed on line; Chris will send the link. 

Finances

Rob presented the report.

Total balance: $13,795.82 

AVTTS $ 8,169.06

Food Group $ 298.95

Grow Local  $ 800.00

Education $ 629.99 

Gleaning $ 3,457.37

Cycle Alberni $ 1,697.60

Shaun Loney $ 2,668.88 

New Business 

Carbon Offsets – A page about carbon assets will be added to the AVTTS website. Groups could ask for funds for their initiatives. Donors may choose how to calculate their carbon offsets. 

Adjournment – Chris moved, Bob seconded that the meeting be adjourned at 7 p.m.

Next Meeting – Wednesday, December 18 – Christmas Party – 6 p.m. 


Special Meeting of the Board to discuss Council Liaison – Minutes

Minutes:
Meeting began at 4:03PM

Present:
Sam, Jen, Stephen, Dan, Meg, Rob, Chris

Chris related the background of the Mayor’s request on Nov 27th to appoint a city liaison to AVTTS.

Those present discussed various options and benefits/detriments of having a city appointee either on the board (non voting) or as a regular public attendee.

Action:
Send out a invitation to council inviting them to dec 18
Send a report to council on a regular basis on initiatives happening at AVTT.

Adjourn 5:07PM

Letter sent to City Council. (Web link to PDF file)

Alberni Valley Food Hub Committee Minutes

Meeting – December 11, 2019

MINUTES
Present: Rob Powelson (chair), Edna Cox, Meg Curtis, John Mayba Regrets: Janis Nairne

Minutes of the previous meeting, November 13 were revisited:
There has been no more word from the City about the community gardens request.

The Food Security and Climate Disruption Committee has 2014 maps of available (mostly wooded) and unavailable sites. AV Food Hub Committee will ask for a delegation to Council in January. The Coulson Group is still considering a request for use of property at 4th and Mar.

Reviews: – A budget for 2018-2019 funds and Food Atlas funds was sent to Analisa Blake, VIHA. – Remaining funds ($1700) were authorized by AV Community Foundation

for the Food Recovery project.
– Agricultural Development Committee meeting, November 26:

Cannabis law has been postponed.
Meg will meet with Guy Langlois, Shelter Farm. Institutional purchasing is under discussion.

– First meeting of Gleaning Committee, December 8:
Rob, Meg, Cheryl Hillman attended. Rob is acting as coordinator for now and is willing to be the dispatcher. Cheryl will provide social media passwords and keys to equipment storage. The brochure will be updated and a list of pickers gathered.

– “Fish Are Food”, Food Connections Conference, November 28 Edna attended and provided notes about the speakers and workshops. (See separate email.) Erika Goldt, Eat West Coast, wants to meet with AVFHC in January.
– Food Processing and Innovation Hub meeting re terrestrial production, November 22: Edna attended and provided notes. (See separate email message) Meg will take the Food Processing Foodsafe course in the New Year. Breaking News: ICE-T grant ($300,000) has been confirmed. (See Heather’s email, December 12)


– BC Farmers Institutes AGM, November 28: Meg attended. Minister of Agriculture, Lana Popham, spoke.
Meg is now Vice-President of AVFarmers Institute. AVFI will continue to voice concerns about surveillance on ALR land, and about Bills 15 and on 52, the regulations of which are currently being rewritten.

– AVTTS special meeting re City Council liaison, December 7:
Decision: to welcome Councillors to attend AVTTS meetings, but not to sit on the AVTTS board. Chris will write a letter to Council.

Upcoming: – AVTTS meeting and winter party, December 18
– VI Food Hubs Evaluation teleconferencing workshop, January 16 – Tree Pruning Workshop, February 22
– Food Hubs Strategic Planning, March 9

Adjournment: 5:30 p.m. Next Meeting: January 8, 2020 4 p.m. 4727 Pemberton Road