Public Forum on Planning, January 17. 2024

Link to AV News Write up, January 31. 2024

https://www.albernivalleynews.com/local-news/planners-in-the-hot-seat-for-panel-on-major-port-alberni-developments-7303060

Update: Weather has made our venue unavailable. Check back here for updates, likely a reschedule for January 24…

Beaver Ponds and construction site as centres for discussion on development of two important sites in Port Alberni

Developments being proposed in two significant areas of our community have been chafing at the hearts and minds of many during the past year.  It has been suggested that developments of the Somass Lands and Upper Burde Street could change the basic character of our community.

In an effort to allow the public to gather information and be involved in a moderated discussion of these issues, Alberni Valley Transion Town Society is hosting Port Alberni 2024-2044, a panel presentation and discussion evening at 7:00 PM January 27 at Char’s Landing, 4815 Argyle.

The panel, which will be moderated by Anna Lewis will include City Councillor Dustin Dame, Alberni Nature Club president Sandy McCruer, Tseshaht elected Chief Ken Watts and Chamber of Commerce president Terry Deakin. Attempts are still being made to include someone representing developers.


Turn out at Char’s Landing, 4815 Argyle Street in Port Alberni

Transition Town Special General Meeting at 6:00PM

Forum starts at 7:00PM


Special General Meeting Agenda

  1. Greetings, Introductions
  2. Territorial Acknowledgement
  3. Approval of Special General Meeting Agenda
    • Quorum is any number of Members.
  4. Approve Previous Minutes (November AGM)
  5. Unfinished Business from AGM
  6. Next Meetings (Note Change in Format)
    • Next *Regular Meeting* 6PM Short Agenda + 7PM (Event?) February 21
    • Next *Board Directors* Meeting – At Request/As Issues Arise
  7. General Discussion (After the Meeting Adjourns?)
    • Communication Platforms — Best Ways to Organize!
    • Email? GoogleGroup? Facebook? Messages? Phone?
  8. Adjourn

Constitution and Bylaw Changes Proposed:

  1. First Paragraph: Housekeeping to refer to “Model Bylaws”
  2. UNDRIP declaration moved to Constitution.
  3. Removal Point 1 and 2 referencing methods of ending Membership 
  4. Modify “Termination of membership” Section 2.6
  5. Remove Point 3 on A Quorum of Members
  6. Modify Quorum of General Meetings to remove 10% voting members from Model Bylaws – Quorum at General Meetings is 3 Voting Members
  7. Remove Point 4 “Members present must choose”. Redundant.
  8. Add Section 4.5 Term of Office of Directors
  9. Remove Point 5 on Borrowing
  10. Add Part 8 — Borrowing

January Financials

Aggregate:  $5,085.94

AVTTS:  $692.43

Cycle Alberni: $2,653.46

Alberni Climate Action:  $1,740.05

November minutes (such as they are, unedited and unexpurgated)

AVTTS Minutes 2023 11 15

Present For Meeting At Char’s Landing:

Leo King, Val Baggeley, Chris Alemany, Michael Youds, Ian Thomas, Jim Wright, Judy Carlson,, Robert Powelson, John Mayba, Dan Schubart, Robert Gunn, Kim Bothan

Agenda

Elect Chair if President or Vice President not selected or present.

Quorum is 3 member minimum.

Nominations of Directors is Open (minimum 3)

AGM Agenda

  1. Greetings, Introductions
  2. Territorial Acknowledgement
  3. Approval of Agenda
  4. m//s Dan/Rob approve
  5. Approve Previous Minutes (Below)
  6. Unfinished Business from Previous AGM
  7. Receive President’s 2023 Report m/s Dan/John
  8. Receive Treasurer’s 2023 Report m/s Dan/ Jim W.
  9. Other Director and/or Group Reports. John Go By Bike (see below) Ian/Jim W.
  10. Receive Nominations of Directors (minimum 3)
    • Confirm Addresses of New Directors
  11. Assign Executive Positions 
  12. (By Election if Necessary – Secret Ballot if requested)
    • President Chris
    • Vice President Leo
    • Treasurer Rob
    • Secretary. Dan
    • Remaining Directors are Director At Large Mike, Jim, John,Gail

Discussion of restructuring meetings (action and education meetings)

  1. Constitutional and Bylaw Changes
    • Notice of Proposed Special Resolution (2/3 Vote) for January General Meeting

Tabled.

Regular Meeting Agenda

  1. Greetings
  2. Territorial Acknowledgement
  3. Previous Minutes (Below)
  4. Business from last month:
  5. New business and Upcoming Events
    • Proposed Change in Meeting Format — Jim
    • What is AV Transition Town – See the Model Diagram
    • Alberni Climate Action
    • Future Meeting Times
  6. Group Reports
    • Education/Main AVTTS
    • Ocean Friendly PA
    • Cycle Alberni
    • OCP Port Alberni
    • Dry Creek Restoration
    • Alberni Climate Action
  7. Financials
  8. (presented during AGM)
  9. Aggregate:  $4,923.69
  10. AVTTS: $530.18
  11. Cycle Alberni:  $2,653.46
  12. Alberni Climate Action:  $1,740.05
  13. Other Business
    • No December Meeting
    • Next Meeting – As Determined
  14. Adjourn  Regular meeting adjourned.

Special General Meeting Agenda

Minutes of SGM 2024 01 24

  1. Greetings, Introductions

Done. Present Mike Youds, Kim Bothen, Rob Powelson, John Mayba, Dan Schubart

  1. Territorial Acknowledgement

Acknowledged.

  1. Approval of Special General Meeting Agenda

Quorum met, M/S Dan, Rob  unanimous acceptance of agenda

  1. Approve Previous Minutes (November AGM)

M/S Dan, John  Previous minutes approved unanimously

  1. Unfinished Business from AGM

M/S Dan, Rob unanimous approval of Constitutional and Bylaw Changes

  1. Next Meetings (Note Change in Format)
    • Next *Regular Meeting* 6PM Short Agenda + 7PM (Event?) February 21
    • Next *Board Directors* Meeting – At Request/As Issues Arise
  2. General Discussion (After the Meeting Adjourns?)
    • Communication Platforms — Best Ways to Organize!
    • Email? GoogleGroup? Facebook? Messages? Phone?
  3. Adjourn

No discussion on next meeting. Board meeting TBA, no discussion on ComsPlatforms due to Leo’s absence. Meeting adjourned at 6:20

AVTTS Annual General Meeting and Regular Meeting – November 15 – 6PM – Char’s Landing

November 15, 2023

Elect Chair if President or Vice President not selected or present.
Quorum is 3 member minimum.
Nominations of Directors is Open (minimum 3)

AGM Agenda

  1. Greetings, Introductions
  2. Territorial Acknowledgement
  3. Approval of Agenda
  4. Approve Previous Minutes (Below)
  5. Unfinished Business from Previous AGM
  6. Receive President’s 2023 Report
  7. Receive Treasurer’s 2023 Report
  8. Other Director and/or Group Reports
  9. Receive Nominations of Directors (minimum 3)
    • Confirm Addresses of New Directors
  10. Assign Executive Positions
    (By Election if Necessary – Secret Ballot if requested)
    • President
    • Vice President
    • Treasurer
    • Secretary
    • Remaining Directors are Director At Large
  11. Constitutional and Bylaw Changes
    • Notice of Proposed Special Resolution (2/3 Vote) for January General Meeting

Regular Meeting Agenda

  1. Greetings
  2. Territorial Acknowledgement
  3. Previous Minutes (Below)
  4. Business from last month:
  5. New business and Upcoming Events
    • Proposed Change in Meeting Format — Jim
    • What is AV Transition Town – See the Model Diagram
    • Alberni Climate Action
    • Future Meeting Times
  6. Group Reports
    • Education/Main AVTTS
    • Ocean Friendly PA
    • Cycle Alberni
    • OCP Port Alberni
    • Dry Creek Restoration
    • Alberni Climate Action
  7. Financials
    See Treasurer’s report below (presented during AGM)
  8. Other Business
    • No December Meeting
    • Next Meeting – As Determined
  9. Adjourn

Minutes – To be Provided

President’s Report

Dear Members,

Once again, we gather at the Annual General Meeting of the Alberni Valley Transition Town Society. This is the 14th year of our group. We have seen many changes in people, and programs in our midst over the years but especially since the pandemic. Some things haven’t changed though.

We still have three founding members on our Board today, myself, Dan Schubart, and John Mayba. Dan and John, I can’t express the depth of your contribution, and my gratitude for your commitment over these many years.

I want to thank Rob Powelson for your continued, steadfast and expert work as Treasurer.

I want to recognize and thank Jim Wright for another year as Director at Large and for his many contributions, insights and hours of volunteering.

I also want to thank some other members, Robert Gunn and Gail Morton, for their work on Alberni Climate Action, Dave and Leo for your many contributions this year including with the OCP Planning process and Dry Creek Restoration. Mike Youds for Seedy Saturday and the Earth Day Cleanup. Char, for your commitment and support of us for so many years. And so many of you who have committed, Val, Amber, Sandy, Ian, the folks at the Alberni Valley Food Security Society. The staff at the ACRD. Councillor Dame and City Staff. There are many more.

Everyone in Cycle Alberni, Ocean Friendly Port Alberni, Dry Creek Restoration Group, Alberni Climate Action, and everyone else, thank you. We don’t realize sometimes how big we are. Or how much of a contribution we are making.

I want to make three things clear at this moment:

  1. I am standing for nomination as President for 2024.
  2. I would like to step down and away from the Board of Directors.
  3. If I am elected as President for 2024, then it will be my last year.

I have gained great joy and fulfillment from my time as President, both before I was on Council, and again after 2018. But as I have mentioned a few times recently, it is time for change and new energy. I will always be a member of the Society, I will happily support and guide anyone who takes on my or any other role in the Society if they ask, but in order for this Society to grow and meet its goals, there must be renewal.

And so, again, if I am elected to be President for 2024, then I will be happy to do so, but it will be my last. If someone is thinking of leading this organization, there is no time like the present.

We have built something over the past decade and a half that has become a fixture in the community. The City of Port Alberni, the people within the building on Argyle that is, hears us, and also seeks out the contribution of our members. Our MLA and MP regularly take our calls, listen to our input, help in our initiatives, and participate meaningfully in our events. We are recognized within the Transition Town movement on Vancouver Island, in Canada, and around the world.

The community listens when Alberni Valley Transition Towns, or any of its groups speak, and values the many contributions we make to it.

It is easy to look around at the world and be cynical or even to despair. It is easy to be discouraged, but at the same time we must also see the change that is happening. The most significant is that there is no longer a serious debate about our human responsibility for this crisis.

The question now, is simply how do we do it, and how fast.

Alberni Valley Transition Town has made an impact in this community, whether it is in Food Security, in Cycling, in Cleaning the Ocean, or influencing City Planning and Policy, we will continue to provide those answers and opportunities to our community where we can.

We will continue to promote resilience and kindness. We will continue to advocate for reductions in carbon emissions and provide tangible examples of doing so.

At our core, while we are not partisan, we will continue to agitate and advocate for social, practical, economic, and political change according to our Constitution that is in the best interest and for the well being of every person in this Valley.

Thank you all for your time and your continued engagement and I look forward to a productive and exciting 2024 for the Alberni Valley Transition Town Society.

Chris Alemany

Treasurer’s Report – To Be Provided

  1. Aggregate:  $4,923.69
  2. AVTTS: $530.18
  3. Cycle Alberni:  $2,653.46
  4. Alberni Climate Action:  $1,740.05

Cycle Alberni Report

Winter 2023 (Feb.)

35 Total Riders  10 New Riders  766 Total Kms ridden   55 Trips   166 Kgs GHG saved

Spring (May/June) 2023

100 Total Riders 37 New Riders 3333 Total Kms ridden 325 Trips 723 Kgs GHG saved

Fall (October) 2023

55 Total Riders 14 New Riders 2422 Total Kms ridden 217 Trips 525 Kgs GHG saved

During the Spring GoByBike Week we gave away 45 high visibility GoByBike Tee shirts

We co-sponsored a booth at the Fall Fair where we promoted GoByBike Week and gave away a Mountain Bike

We replaced the Riderless ghost bike at 10th and Dunbar after it had been removed during the modifications to the intersection.

We hosted 2 electric bike safety courses for seniors in July and August that were funded by the BC Cycling Coalition.

We continued to provide safety and skills courses for students at our elementary schools.

We liaised with City Hall regarding changes made to the intersections at 10th and Roger and 10 and Dunbar

Ocean Friendly

No report at this time.

 We are in the middle of planning next year’s activities with a meeting tomorrow, and trying to come up with an appropriate citizen’s science project for Haahuupayak students.

We’re also trying to locate our new liaison person from Surfrider, as Lilly Woodbury has a new job with Surfrider Canada.

What is AV Transition Town – Model

For an explanation, see the webpage: https://www.avtransitiontown.org/what-is-alberni-valley-transition-town-how-does-it-work/

Other Attachments — Constitution and Bylaws

3 Documents attached below are also on the website at:
https://www.avtransitiontown.org/constitution-and-bylaws/

  • The Current Constitution and Bylaws (2011)
  • The Constitution and Bylaws highlighted Proposed Deletions/Additions.
  • A “Model Proposed Bylaw” Combining Societies Regulation “Model Bylaws” and AVTTS Bylaw.
  • The “final” proposed Constitution and Bylaws 2024 as proposed.