Category Archives: Minutes

AVTTS MONTHLY BOARD MEETING – June 2019

AVTT June 19, 2019 – Preliminary Agenda – 6:00PM

(Note this Agenda may change as members communicate additional items before the meeting is started and agenda approved)

  1. Acknowledgement of unceded territory – 6:00PM
  2. Greetings and Introductions – 6:05PM
  3. After the Meeting –> The Last Guardians (This was screened in April. Am working up other possibilities.)
  4. Approval of Agenda – 6:10PM
  5. Approval of Minutes – 6:10PM (below)
  6. Unfinished Business and Current Topics
    • Community Mapping project – Meg/John
  7. Upcoming Events – 6:15
    • Canada Day Parade
    • Fall Fair
    • City Committee of the Whole on Transit Service July 15
  8. Reports and Sub-Groups – 6:25
    • Education and Networking
      • Green New Deal Round Table – Report and Next Steps. – John
      • Kairos Bus – Report – John/Attendees
      • Next Week’s Topic
    • Food Group
      • Gleaning Project: Possible Equipment Purchase? – Dan/Rob
      • Partnership with Twin City and/or Shelter Farm – Dan
    • (No word back from publican on what his license allows)
    • Cycle Alberni
    • Housing
      • (Presentation-John Edmundsun?)(John has indicated that he is not ready to do this presentation.)
    • Watershed Protection
    • Other Groups and Reports
  9. Finances – 6:35PM
    • Scanned Report
    • Current State of Accounts, Grants and Contracts – Rob
  10. New Business and Other Fun Stuff! – 6:45PM
    • Social Planning Council – See Description below Minutes.
  11. ADJOURN – 6:55PM

Minutes of AVTTS Board Meeting May 15 2019

Alberni Valley Transition Town Society Board Meeting – May 15, 2019

MINUTES

Present: Dan Schubart (Chair), Mark Dawson, Sam Brownlee, Edna Cox Regrets: Chris Alemany, Rob Powelson
Dan opened the meeting at 6:05 pm.
Greetings and acknowledgement of meeting on First Nations territory.

Canada Green New Deal Round Table – May 23, 7p.m., Char’s Landing Co-hosted by AVTTS and Young Professionals of the Alberni Valley.
An article has appeared in the AV News. A planning meeting was held May 14.

Letter of support for Meg’s Community Mapping project – John wrote the letter; Edna will ensure that Meg gets it and ask her for a precis of the project.

Gleaning – Rob Powelson proposed that AVTTS purchase juicing equipment for $300, the cost and ownership to be shared 50/50 by AVTTS and the Gleaning Project. Research about the need for pasteurization is a priority before making a decision.
Possible partnerships for using fruit:

Dan will talk to Aaron Colyn (Twin City Brewing) about small-run cider and with Wes Hewitt and Guy Langlois (Shelter Farm) about gleaning as a work skills/job generator.

Other possibilities?

Housing – John Edmonson is a potential speaker about alternative housing and permaculture, as is George Koenig on regenerative farming.

Education – Potential speakers: Rob on urban permaculture; Guy on soil health; regenerative agriculture/carbon farming. Several films pending due to licensing matters and cost.

Financial Report – Dan will scan the report and send it out.

Food Group – Minutes of the last meeting were sent out.

Cycle Alberni – Report was circulated within the agenda for this meeting.

News – Terry Deakin has launched a social enterprise business: recycling used mattresses.
Edna will speak with Kat Belisle about a food preservation presentation, postponed earlier.

The meeting was adjourned at 7 pm.

NEXT MEETING: June 19, 2019 – 6 pm – Char’s Landing

Social Planning Council

What is it?

The Alberni Valley Social Planning Council has been in existence since 2009. Our purpose is to foster and enhance a vibrant, caring and healthy Alberni Valley through research, planning and action.

 One of our key goals is to advise member agencies, various levels of government and government agencies as well as the general population on recommended courses of action to meet social needs.

 Our Board of Directors represent a number of organizations, agencies, groups and individuals within the community.

Our members were instrumental in the creation of the Community Investment Program. A representative from the Social Planning Council sits on the selection committee.

Contact Chris, Dan, or Janis Nairne, for a copy of their Constitution.

Minutes of Food Hub Committee Meeting

                                                  AVTTS Food Hub Committee                                                 

                                            Meeting – June 12,  2019 – 4:30 p.m.

                                                               MINUTES

Present:  Janis ,  John, Rob,  Genevieve,  Cheryl, Meg,  Edna

                 Chair: John      Recorder:  Edna

BRIEF UPDATES

   Food Fair and Rib Contest, June 2  (John)

       About 100 people visited the booth. 82 signed the plastic-ban petition. Others completed thecommunity gardens survey.  Meg will compile the survey results for the next meeting.

 Farm 2 School Regional Committee meeting  (Genevieve)

       There was a recap of the past year: good networking accomplished.  Next meeting in Septemberwill set goals and make an action plan. There will be no funding from Farm2 School in the coming year. Maquinna has a school garden; a forum is anticipated to encourageother schools. Alberni Elementary is growing  lavender – and potatoes in tubs with a “SPUDS” grant.  Cheryl will send a “SPUDS” link.

   Agricultural Development Committee meeting, June 11 (Meg)

      Meg has sent out the minutes.  Highlights:  Possible BC gov’t door-opening for Class D slaughter;Effingham Oyster finalizing lease at Port Fish and willing to partner for storage and marketing;

      Heather, ACRD Agricultural Support Worker, may apply for food processing grant;  ACRD willingto form an agriculture-water committee, following request from City Council.

  AV Food Recovery Key Stakeholders   (Genevieve, Edna)

     The group has met four times since the fall workshop days for information sharing, networkingand goal setting.  A small committee has been mandated  to collect data about food recovery and redistribution from all local organizations. The survey is being emailed this week for return by August. Genevieve received an invitation to speak at City Council about this project.

     Edna will ask the AVFR committee about timing.

UPCOMING EVENTS

  NTC Food Fair for Families,  June 13 , 11 am-3pm, Hupacasath House of Gathering (Genevieve,Meg)

   Genevieve, Meg, Zack and Women’s Food and Water Initiative will be there.  Genevieve has designed the display , with a hands-on children’s activity.  Gleaning and potato growing will be the focus.

Parks & Recreation Workshop,  October 19 (John)

   John will present a 3-hour workshop: how to build a grow-box, lasagna gardening and planting tips.

MOTION:  Janis moved, Rob seconded that Meg be appointed as AVTTS Food Hub Committee’srepresentative on the Agricultural Development Committee.  Carried.  The ACRD Board must approve the appointment.

GLEANING  (Cheryl, Genevieve)

Cheryl described her two seasons with the Gleaning Project. Cheryl and Genevieve have drawn up a flow chart, job decriptions and a work plan.  Cheryl is the Gleaning Project Coordinator and has also been is presently the Pick Coordinator, although these tasks need to be taken up by two people.Insurance for this season is in place; the website renewed; promotion will begin soon.

There are lots of trees, but not enough pickers, and a bottleneck develops with distribution. Storage and processing are needed. Cheryl will speak to Effingham Oysters about storage.

Dreams and Wonders: dehydration,  jam-making;  juice pressing without packaging.

  Rethink ? : 1/3 to volunteers; 1/3 to homeowners; 1/3 to charity

CONTRACT – COMMUNITY FOOD COORDINATOR 2019-2020

The contract was discussed. Our relationship to the West Coast half of the Food Hub was pondered and needs further discussion.  We agreed that the contract would be for three months July 1 – September 30, 2019, with the possibility of renewal.

Edna will send out the edited contract for acceptance by the committee.

Chris Alemany as President will sign for AVTTS.

COORDINATOR’S JUNE – JULY WORK PLAN

As per the contract, the focus of each month’s work plan will be decided by the FH Committeeand the Coordinator before the beginning of the month.  For June, the main focus is completingthe contract-end report to Vancouver Island Health Authority.  An end-of-July potluck celebration oflocal food may be July’s focus.

The meeting was adjourned at 5:45 p.m.

Next Meeting: TBA

March 20 2019 Meeting and Agenda

AVTT March 20, 2019 Agenda

6:00PM Start

  1. Acknowledgement of FN unceded territory
  2. Greetings and Introductions 
  3. Approval of Agenda 
  4. Approval of Minutes – 6:05PM (attached)
  5. Unfinished Business and Current Topics
    • AVTTS letter to City re: Food Security and Climate Disruption Committee. (presence requested March 25 Council meeting)
    • Seedy Saturday
    • Transition Health Check
  6. Upcoming Community Events – 6:10PM
    • Community Health Fair
  7. Fall Fair
  8. Reports and Sub Groups – 6:15PM
    • Food Group (attached)
    • Cycle Alberni
    • Education and Networking
      • West Coast / Tofino TT
    • Jack Anderson tonight!
    • Other Groups and Reports
  9. Finances – 6:25PM
    • Current State of Accounts
    • Ongoing and Future Grants and Contracts
  10. New Business and Other Fun Stuff! – 6:35PM
    • Watershed Advocacy Group (Gauging interest in re-invigoration)
  11. ADJOURN – 6:55PM

MINUTES – ALBERNI VALLEY TRANSITION TOWN SOCIETY – ANNUAL GENERAL MEETING – February 20, 2019

Present: Dan Schubart (Chair), Chris Alemany, Bob Brown, Sam Brownlee, Deb Brummel, Judy Carlson, Edna Cox, Meagan Curtis, Mark Dawson, Jen Fisher-Bradley, Stephen Fisher-Bradley, Laura Humphries, Genevieve Huneault, Brent Knox, John Mayba, Janis Nairne, Rob Powelson, Heather Shobe, Ian Thomas, Mike Youds.

Dan called the meeting to order at 6 p.m. and acknowledged, with thanks, that we meet on the traditional territories of the Tseshaht and Hupacasath peoples. A round-table of introductions and re-introductions followed.

Annual reports from Cycle Alberni and the Food Group (circulated with the agenda) were discussed and accepted.

Election of Officers and Directors 

The following officers and directors were elected by acclamation:

  • President – Chris Alemany
  • Treasurer –Rob Powelson
  • Sectretary – Edna Cox
  • Directors-at-Large
    • Dan Schubart
    • John Mayba
    • Meagan Curtis
    • Mark Dawson
    • Sam Brownlee
    • Bob Brown
    • Jen Fisher-Bradley

Thanks were expressed to Dan Schubart and Sam Brownlee for their years as President and Treasurer respectively.

Transition Health Initiative

This document was sent out with the agenda. Dan offered an opportunity to work through the questionnaire at his home on Saturday, March 2. He will send an email invitation.

Seedy Saturday, March 16

MOTION: Heather moved, Chris seconded that AVTTS, as co-sponsor of Seedy Saturday, cover 50% of the venue cost and assist in ecruiting volunteers. Carried.
Jen distributed posters. A sign-up sheet for volunteers was circulated.

Planning for March 20 meeting

Program possibilites: Jack Anderson (green building, intentional communities) Local builder of first zero-energy house in the Valley

Guy Langlois (maintaining soil fertility) Film Screening

New Business

Cannabis – On February 21st, the Agriculture Advisory Committee recommended that the ACRD reject an application for a variance concerning a cannabis-growing operation on Beaver Creek Road, because it proposes a concrete -based structure which is not allowed under ALR regulations as of July, 2018. The ACRD’s decision is due on February 28; the Agricultural Land Commission will make the final decision.

MOTION: Janis moved, Ian seconded that the AVTTS Board write a letter to the ACRD in support of the AAC’s recommendtion that the variance be denied. Carried.

Climate Disruption and Food Security Committee – We discussed the history and current situation of the Committee. A motion (mover Ian / seconder Dan) regarding its future was tabled until next meeting. The Committee’s reports to City Council can be viewed on the City’s website.
Meagan will draft a letter to City Council in support of the Committee’s continuing as a City committee and requesting the allocation of some staff time, because of the CD&FS’s importance for the community’s future resiliency.

Watershed – Chris expressed concern about the health and protection of the valley’s watershed,
which is mostly privately owned. Island Health’s drinking water regulations may require a filtration plant in the future. Chris is working on public engagement. Edna will share information from and with Vancouver Island Water Watch Coalition.

Maplehurst Trail – Judy spoke about the proposed plan for Woodlot Licence #W1479, which would allow logging of one-third of the Maplehurst Trail. The deadline for comments at mail@econ.ca is March 11.

Adjournment: The meeting was adjourned at 7:50 p.m. , all business concluded.

Next Meeting – March 20, 2019 – at Char’s Landing

 AVTTS  Food Group Report to AVTTS Board Meeting   March 20, 2019

1.   AV  Food Redistribution Key Stakeholders Meeting #2, March 12, 9 – 11 a.m. at the Train Station

Key Stakeholders: ADSS Breakfast Program, Alberni Community and Women’s Society,  AV Gleaning Project, Backpack Program, The Bread of Life, Kuu-us Crisis Line Society, Port Alberni Shelter, Salvation Army, Food Hub Group

Facilitator: Theresa Kingston    Recorder: Edna Cox

This meeting had been postponed due to snow on February 12.    Discussion focused on the project, already agreed to in principle, to collect data.  The purpose is to paint, as completely as possible, a picture of the current  local situation, to capture all food recovery and redistribution programs.
A draft list of data to be collected is being circulated in preparation for the next meeting.
Some funds remain from the Loblaws/ACF grant to cover costs of the collection.

Next meeting:  April 9, 2019   9 – 11 a.m. at the Train Station

2.  Food Hub Group Meeting – March 12

Present: Genevieve Huneault (Food Hub Coordinator), Janis Nairne, Heather Shobe, Edna Cox
  Regrets: John Mayba

Food Hub Coordinator’s report:
  a.  Gleaning Project:  Genevieve reported on her meeting with Cheryl Hillman, who is willing to act as Pick Coordinator again this season. Cheryl will provide a one-page monthly summary to Genevieve during the picking season. They have created an organizational chart to aid communication and work-flow. With archived documents as a beginning, a Policy and Procedures Manual will be published by the end of 2019.  

b.  Tofino Farm and Garden Show, February:  Genevieve and Heather helped. Almost $2500 of produce from 9 AV farms was sold. The event was a good promotion for AV agriculture.

c,  Farm to School program:  Genevieve sits on the regional committee. The garden at Maquinna School is likely to “begin” again this spring.

d.  Food Fair For Families, June  – Genevieve is working with Helene Dufour, Community Nutritionist, and others.

e.   Island Health news –  A letter is being sent to DFO re best practices. This is a first policy-setting initiative.

Strategic Plan, 2019-2021

 Vision:  A Food Secure Alberni Valley: When all people, at all times, have access to nutritious, safe,personally acceptable and culturally appropriate foods, produced in ways that are environmentally sound and socially just.

Mission:  The AVTTS Food Group strives to build capacity and awareness about food, food lands, food skills, and food systems through collaborative effort to strengthen food security in the Alberni-Clayoquot region.

Four strategic goals: 

1.  Local Food Production and Recovery: coordinate, support and provide programs in order to increase local food production and reduce and/or eliminate food waste in the community.

2. Community Education: provide programs, events, and services in order to create community awareness and to build knowledge and capacity in the community.

3. Networking and Relationship Building: develop relationships and collaborate with organizations and individuals with complementary objectives.

   4. Administration/ Governance: ensure a strong, vibrant organization with capacity and resources to achieve the vision and mission.

A detailed outline of objectives with initiatives. tasks, time period, responisibilty, resources and outcome measures for each objective follows in the plan.

 The Strategic Plan was discussed in relation to the FH Coordinator’s 2019 WorkPlan. We also discussed the foodgroup email list in relation to the Food Group which acts a steering committee/decision-making body.  

Please stay tuned.